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Privacy Policy

Last Updated: February 15, 2026

TrimHR ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.trimhr.com and use our HR, payroll, and compliance services.

1. Information We Collect

We may collect the following types of information:

  • Personal Information: Name, email address, phone number, company name, and number of employees when you fill out our contact form or subscribe to our newsletter.
  • Usage Data: Browser type, IP address, pages visited, time spent on pages, and other diagnostic data collected through cookies and analytics tools.
  • Cookies: Small data files stored on your device to enhance your browsing experience. See Section 5 for details.

2. How We Use Your Information

We use the collected information for the following purposes:

  • To respond to your inquiries and provide customer support
  • To send newsletters and marketing communications (with your consent)
  • To improve our website, services, and user experience
  • To analyze website usage and optimize performance
  • To comply with legal obligations

3. Information Sharing

We do not sell, trade, or rent your personal information to third parties. We may share your information with:

  • Service Providers: Trusted third-party services that assist us in operating our website and conducting business (e.g., email services, analytics providers), subject to confidentiality agreements.
  • Legal Requirements: When required by law, regulation, or legal process.

4. Data Security

We implement industry-standard security measures to protect your personal information, including:

  • SSL/TLS encryption for all data transmission
  • Secure server infrastructure with regular security updates
  • Access controls and authentication for sensitive data
  • Regular security audits and monitoring

While we strive to protect your information, no method of transmission over the Internet is 100% secure. We cannot guarantee absolute security.

5. Cookies Policy

Our website uses cookies to enhance your experience:

  • Essential Cookies: Required for the website to function properly (e.g., session management).
  • Analytics Cookies: Help us understand how visitors use our website (Google Analytics). These are only loaded with your consent.
  • Preference Cookies: Remember your cookie consent choice.

You can control cookies through your browser settings. Declining analytics cookies will not affect your ability to use our website.

6. Your Rights

Depending on your location, you may have the following rights:

  • Access: Request a copy of the personal data we hold about you.
  • Correction: Request correction of inaccurate or incomplete data.
  • Deletion: Request deletion of your personal data.
  • Objection: Object to the processing of your personal data.
  • Withdrawal of Consent: Withdraw consent for marketing communications at any time.

To exercise any of these rights, please contact us at hello@trimhr.com.

7. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

8. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this policy periodically.

10. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us: